Blog

Online Quotation Management Software

In any business, you win or lose a deal with your quotation. If you send a slow, confusing, or unprofessional quote, the customer goes to your competitor. If you send a clean, professional, and quick quote, you win the deal.

Every sales deal needs a quote before it needs a signature. Yet for most sales teams, creating that quote is where deals slow down, someone’s stuck formatting a Word document, double-checking prices, or waiting days for internal approval while the customer moves on to a competitor.

SalesBabu’s Online Quotation Management Software fixes exactly this problem. It helps you create professional sales quotes faster, speeds up your entire sales cycle, and increases how quickly deals actually close, whether you’re running a small business or a large one. It combines an easy, intuitive experience with a platform flexible enough to grow alongside your business.

What is Quotation Management Software (QMS)?

Quotation Management Software is a simple tool that helps you create, send, and manage all your business quotations from one place.

Quotation Management Software (QMS) includes drafting and automating the client’s Quotation. It aims to improve client’s business efficiency in creating and generating quotations, emailing quotations, maintain billing and shipping information and providing enhanced QMS reporting features. The quotations generated from CRM Quotation Management Software would serve as an input to the deals.

Why Your Business Needs Online Quotation Software? Let’s Be Honest

If you are still using Excel or Word for quotations, you face these problems daily:

Your sales team wastes 2-3 hours just making one proposal.
Price mistakes happen. Sometimes discount is wrong, sometimes tax is wrong.
Every salesperson makes a different type of quote. There is no same design or branding.
You don’t know which quote is accepted, which is pending.

Our Online Business Quotation Management Software solves all these problems. It makes your entire quotation process fast, correct, and professional.

Excel vs SalesBabu Quotation Management Software – A Clear Comparison

Most businesses in India still use Excel for quotations. But Excel creates a lot of problems. See this clear difference:

Features	Making Quotes in Excel / Word	SalesBabu Online Quotation Software
Speed	Takes 1-2 hours for one quote. You type everything manually.	Takes 2-3 minutes. Just select customer and products from dropdown.
Pricing Mistakes	Very common. Wrong price, wrong discount, wrong tax calculation.	No mistakes. Price rules are fixed in system. Taxes and discounts apply automatically.
Professional Look	Every person makes a different design. No company branding.	Every quote has same logo, design and terms. Looks very professional.
Follow-up	You forget which quote you sent to whom. No reminder.	Full dashboard. You know which quote is pending, accepted or rejected. You get follow-up reminders.
Data Safety	If employee leaves, he takes all Excel files with him. Data is lost.	All data is safe on cloud. Central database. Even if person changes, data stays with company.
Conversion to Order	You need to type the same data again for making invoice or sales order. Double work.	One-click conversion. You convert quote to Sales Order instantly. No double entry.
Access from Anywhere	File is only on one laptop. You cannot send quote when you are at client place.	Cloud and Mobile App. You can create and send quote from anywhere, even from your phone.
Reports	No reports. You don’t know how much business is in pipeline.	You get real-time reports – how many quotes sent, win/loss ratio, expected revenue.

Advantages of Utilizing Online Business Quotation Management Software

Streamline Quotation Processes: Sales professionals mostly invest considerable time in creating proposals and looking for the approvals. Utilizing stand-alone programs such as Microsoft Word or Excel for creating the quotations can be a time-consuming and demanding process, negatively influencing the revenue and customer satisfaction. Online Quotation Management Software accelerates the quotation procedure, making it prompt and efficient. With just a few dropdowns and clicks, your sales quotations are ready for distribution.
Efficient Conversion of Open Quotes into Contracts: Advanced reporting attributes encourage clients to predict business projections and gauge the success ratio of quotations. The centralized information management feature enables the users to share information with team members, regulating the seamless follow-up even in the absence of the account owner. Timely actions improve the company’s capability to secure deals.
Reduced Quotation Time: Cloud-based Quotation Creator Software ensures that each quotation comply with the predefined rules, elevating the likelihood of success and margin while reducing the expense of failure. The software enables for the addition of taxes, deduction of discounts at both total and individual product levels, assists multiple currencies, and allows easy downloading of quotations in PDF format for prompt reference.
Sell More, Manage Less: SalesBabu Online Quotation Management Software allows your sales team to pay more attention on selling and less on administrative tasks associated with sales and quote documents. Save time, money, and overhead expense while improving the productivity of your sales team members through a centralized database. With a simple click, attach any document to a quote, creating comprehensive proposals for seamless emailing to clients.
Gain efficiency in your sales operations : One of the vital benefits quotation management software brings to the table is consistency in sales operations. By ensuring consistent pricing and discounts, reflecting the consistent brand image in the quotes, this software will ensure that the functions of your company are reflected as unified and reliable. With quotation management software, new products can be updated automatically, and also the configurations and the prices are adjusted as the changes are made. Handling of the queries also can be streamlined, with automated requests for the information and approval to the authorized managers of the sales team. This software also contributes to the CRM of the company by providing the business accurate sales and data of the customers in real-time.
Derive actionable insights with accurate reports : By giving access to the sales team to the accurate data of real-time, quote management software will help in gaining accurate insights into the crucial sales functions. Performances, details of the transaction history, schedules, and performances all are presented in a much meaningful way, which allows you to understand your business better and make some much where needed. With intelligent reporting tools and templates, insights derived from the quotation management software can be integrated and can be used by other functions of the business as well.

Business Quotation & Proposal Software

With SalesBabu CRM in-built Business Quoting Software module you’re sure of preparing attractive, professional sales quotation for your customers’ consideration, complete with rich content and full technical specifications. It’s user friendly and easy and to add up-sell and cross-sell suggestions to maximize your potential sell-through. Also since online quotation generator for sales brings Real time price & Inventory information from multiple distributors in one single location you have much more information to prepare a Sales Quote that has higher chances of winning. All this is achieved through cloud-based Sales Quoting system software which means, whether you are in your company Headquarters, or home or office or even at customer place, getting the product information and creating a sales quote is simple with just a few mouse clicks away. Also,your customers will be able to view and approve the quote online. SalesBabu CRM will take your whole Sales Quoting process Online.

Read More – Switch to Cloud Based CRM

Powerful Features You Get in SalesBabu Business Quotation & Proposal Software

Create, Send and Manage Sales Quotation easily

Very simple and user-friendly screen. Even a new salesperson can make complex quotes easily.
Use standard price lists to create quotes quickly. You can change price if needed.
Easily Copy, Save, Edit, and Print your old quotes. No need to start from zero.
Send quotes in professional PDF format.
Create 2-3 versions of same quote for same customer if he asks for different options.

Powerful Multi Search Filters makes finding the right product very easy

Search and add items from your sales quotation as per your need
You can define Product Specification, Section Details
You can sort by your sales quotation in Descending and Ascending order.

Mobile Sales Quoting App

Mobile App for Android for online sales quoting and Real time Price & Inventory

SalesBabu CRM Sales Quoting Module’s Advantage

Anytime Anywhere Quoting SalesBabu CRM Mobile Sales Quoting App – No matter where you are, you can always be in business.
Spend less time On sales quoting, more time to Sell – Focus on selling and identifying new opportunities. Spend less time quoting more till selling
Increase chance of a sale via our professional sales quotes module
Customer can view product details online easily and hence add more power to your quote
One-click conversion of business quotes to Sales Order
Maintain full history of your sales quotes online.
Seamless transaction flow from one system to another. Eliminates error in data entry and avoid manual work

Final Words – Is Quotation Software Needed for Your Business?

Whether you are an SME or large company, your sales team should be giving a proposal or quote / quotation for your prospective customer officially. This document (Sales Quote/Proposal) is shared by the company and used as a reference to process the order. If any resource change from that company, this sales quotation acts as the official reference. If you are a solution company, you may be providing a comprehensive proposal that includes a lot of pages of content and a small part of it will be pricing information. SalesBabu CRM can be used to generate a proposal using Quotation module. But if your business is all about giving a quotation based on the price list and a few conditions, SalesBabu CRM is a way to go. Our online business quotation generator can be used as a comprehensive quote management system and can generate pdf quotes in few minutes. And your quotes across the company can be consolidated in one platform. You can also send proposal/quote directly to the customer using CRM software.