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8 Ways CRM Software Can Help Reduce Costs for Your Business

In a world of smartphones and gadgets, moving  your business to a digital mode is the need of the hour. Customers are getting smarter, and to retain them, you need to switch to a smarter solution too.

We should change our strategies from being reactive to becoming proactive, finding solutions to issues before they become a bottleneck in the key to a successful business.

In today’s world, every incoming customer has its preferred mode of communication, to support and keep them satisfied we need an integrated solution which can seamlessly give a common platform to support every customer’s need.

What is a CRM software?

A CRM (Customer Relationship Management software), provides a cloud based integrated solution for all sales management and after-sales support to your business. It not only takes care of your customer management, but support you in every phase of converting a prospective lead to a sale. Also providing various inventory, help desk services and other after sales support.

A trusted CRM like SalesBabu CRM provides an end-to-end support system in digitalization of  your business and reducing the overall business cost.

Benefits of using a CRM software?

Following are some of the advantages of switching to a good CRM software.

Being a good CRM software and helping in overall cost reduction are two different criterias. The best CRM software in the market will not only organise your day-to-day work but also help in different ways which can reduce your business cost.

Let’s understand further on how a CRM software can reduce our business cost:-

1. Streamlined Business Operations
Organized System :

If your business currently depends on manual customer monitoring through Excel sheets and conventional methods, it’s time to consider a more effective approach. Maintaining leads through these conventional methods not only demonstrates to be time-consuming but also leads to increased expense due to repetitive and duplicate tasks.

Encouraging a cloud-based CRM software delivers a solution by enabling the organization of daily tasks and the establishment of a systematic approach to monitoring and managing deatilings through a centralized database.

An organized business is better positioned to cater its customers productively. A CRM lead management system simplifies the organization of leads by consolidating all customer information and information. This regulates effective monitoring and management of leads in a proactive manner.

In the current competitive business landscape, staying ahead of competitors is required. With an efficient task management system, a CRM software tends to automate follow-up activities for both current and upcoming communications with customers. Such assures timely outreach to potential customers and proactive service to current ones, delivering comprehensive information on customer information.

A good CRM software provides integration capabilities with several email servers, SMS communications through such integrated tools, leading to a faster and more effective response time.

An organized organization can serve its customers in a timely, swift, and effective manner. It’s no surprise that introducing a CRM software not only increases your organization’s revenue but also frees up time that can be utilized in a more planned and productive manner. The utilization of time not only improves efficiency but also minimizes overall investment costs for the organization

2. Contact Details
Save Contact Detaills:

We cannot serve our customers efficiently if we don’t know them or relate to their issues. Many surveys suggest that the major issue with the sales and marketing team is faced due to improper and incomplete knowledge about customer details. If the sales and marketing teams are unaware of the prospective client details, they make generic campaigns which might need a rework to make it more customer centric or we may completely lose the deal altogether.

With a good CRM software, every minute to an important detail of a client is stored in a cloud based centralised database, which is shared across the teams for a 360 degree view on customer preferences for every stakeholder of a lead management team. This helps in organising your customer upcoming events like meeting, birthday’s, agreement renewal deadlines and more. These systematic methods considerably reduce the overall business cost by avoiding many repetitive and unproductive work items.  

Duplicate contact records are an enticing target for fraud and overall performance problems. A benefit of CRM is deduping of lead and customer records through complete transparency in identifying and displaying the customer records in a centralised database.

3. Reduce Paper Waste
Reduce Paper Waste :

Being paper free is the buzzword in today’s world to go green policies. A good cloud CRM  software keeps every minute to important details, just a click away. Every customer contact info, sales figures, documents and more are stored in all in one, easy-to-access centralised location, which can be accessed via the internet at all time from anywhere around the world. CRM sales tracking apps and versatile compatibility features makes it accessible through smartphone, laptops and gadgets at all time, with no need of printing unnecessary paper for the information which can be seen at realtime without any need of paper and pen.

Limiting your paper waste considerably reduce the overall cost of business and also helps in saving the environment.

4. Easy sharing

In traditional business models, sharing manual messages and documents creates an inefficient way of data sharing and increase the probability of losing contact information and lead to information leakages.

A Cloud based CRM software is designed to have a centralised database which can be shared and accessed by every stakeholder in the team. Based on proper access permission and security level, every team member can access the relevant information that they need.

Different email server, social media and other third party softwares can be integrated with CRM software. These help in seamless sharing of documents, emails and more. Also, each shared item is traceable so that we can ensure the information has reached the intended recipient.

5. Better planning

A good online CRM software helps organisations to integrate multiple and fragmented functions into a single powerful system- ranging across sales, customer service, marketing, business units etc.  No more need of window-shopping to get information on any data, as a 360 degree view of every information is available at your fingertips. This will significantly improve the efficiency of customer facing teams and save time to provide effective customer experience.

With Live location updates and better Sales tracking apps, every sales representative can plan and organize its daily work well in advance and provide more productive customer services. Sales Manager can organise his team’s work in a more productive manner by reducing reworks and better tracking of sales representatives.

Also, cloud CRM software like SaleBabu CRM provides various inbuilt and customized report system which can create statistical metrics on various inhouse business process. A lot of business decisions and futuristic plans can be proactively fabricated to increase the overall productivity of the organisation.

6. Electronic Templates
Electronic Templates :

Templates are pre-formatted document which can be reused for our regular repetitive work items. Having templates in place will save you tons of time and money – rather than recreating them each time.

CRM software allows you to store a library of electronic templates in form of Email, SMS and other business document formats which can be reused over and over, allowing your employees to focus on more important tasks.

Sales and marketing teams can just fill additional details and reuse the predefined template every time quotation or sales order is sent to the customers. This considerably reduces the rework time for the team and they can spend more effective time for resolving quality customer issues.

7. Scalability

Cloud based CRM softwares have every details stored and maintained in a cloud environment. End users need not worry about any underlying software and hardware requirements.  This makes CRM softwares scalable and easily expandable along with your business.A business can thus increase its potential with minimal costs This is very useful for small ventures and startup firms which need to be very scalable and flexible as per their incoming customer rate.

8. Customer service

With smart processes and real time information details, CRM softwares can help in reducing rework and faster sales closure. This helps in delivering high customer satisfaction levels for an  existing customer. With efficient customer experience, we can expect high volume of referrals and word-of-mouth advocacy leading to an exponential growth in new acquisitions and lead conversions. Also with the help of a good CRM software , you can formulate targeted campaigns for your audiences, which can generate good quality leads. Furthermore, this ensures that the investment cost for a customer centric lead tracking doesn’t dig a deep hole in your pocket.

Many surveys suggest that a business can make a profit by just retaining their loyal and old customer. Just 5% of customer retention can increase a company’s profitability by 95%.  Also, it is 6-7 times more expensive to acquire a new customer than it is to retain an existing one. Hence by providing systematic and efficient customer experience you not only increase the incoming client rate but also reduce the overall business cost by retaining the old ones.


As we understand there are numerous ways to reduce the overall cost of the business, but a strategic way to do that without compromising the quality of products and services is the real deal to make your business a successful one.