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8 Ways To Close More Deals With CRM Software

8 Ways To Close More Deals With CRM Software

CRM software is a crucial tool to maintain a strong relationship with your customers. Cloud CRM software stores the complete information of your customers in a centralized database. CRM tools enable you to keep your data organized and help you keep track of all the vital information efficiently within the organization for small and large-scale businesses.

We know that CRM is not only used for customer management but also used to streamline your sales process and enhance your customer service. Here you will find different ways to increase your close deals with the help of CRM.

1. Effective Time Management – Active insights

CRM software stores all the interactions that you make for your business in a centralized database. It helps you to do day-to-day analysis like how many calls your sales people make in a day and how many follow up customers were reached through emails. Evey sales activities are streamlined using online CRM software. 

Activity insight reports help to track the performance of your business activities and their outcome. This performance analysis allows you to determine best the way to approach your customers at the right time. This allows you to manage your time effectively.

CRM also reduces the repetitive work and data entry jobs that occupy most of the salespeople’s time. Automation and all data in one place help reduce the task of salespeople and help them spend more time on sales conversion to close more deals.

CRM helps you analyze the efforts that you put in and results in effective results and allows you to operate efficiently. This also enables you to plan sales activities accordingly to get more time to involve in conversion and close more deals.

2. Sales Forecasting

It happens sometimes the valued and expected deals slip through the sales funnel when proper attention is not given at the right time. Online CRM software helps you to set up reminders and allows you to attend right leads at the right time. 

Best CRM sales forecasting  reports that help you to enhance your sales are:

  • Sales Pipeline report– helps you to determine the open potential opportunities to generate revenue.
  • Sales report on products – Enables you to understand your product need to your customers
  • Revenue – This allows you to analyze the growth of your business
  • Leads status – Helps you understand your lead status and engage them accordingly.
  • Sales forecasts – help you to plan for your business growth
  • Sales daily activities – track the daily sales activities 
  • Sales funnel – allows you to know the strengths and weaknesses of the businesses. This enables you to block the lead spills and increase the conversion rate.
  • Set up reminders for follow-ups and track the pending payments against schedule time and many more.
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3. Sales Pipeline Analysis 

Cloud CRM software allows you to visualize the different stages of the lead and the past conversation made with the customers. This helps to engage your customers effectively for conversion. The sales pipeline also enables you to plan for the deals to be achieved to fulfill the monthly and quarterly targets.

  • The sales pipeline helps you to target the right leads at the right time.
  • This helps you to set effective goals.
  • To identify the conversion rate and analyze the leaks in the sales funnel. This helps to take required action for improvement in closing more deals.
  • Enables you to track the time taken to close a deal and ways to optimize the time taken for closing deals.

4. Customer Insights

Customer insights are a great treasure for the business. Every detail and interaction of your customer are stored safely in a centralized database with online CRM software. CRM tool automatically stores the data and updates customer profiles with essential information like contact data, address, professional details, social media profile, and more.

It becomes easier for new salespeople to handle customers with all data in one place. The data stored in the CRM is well organized and easy to access. This helps the salesperson to have personalized communication with customers with their interests. This allows them to engage the customers more effectively and close more deals.

5. Defining the Lead Generation

Leads are generated through various sources. It is crucial to identify the potential source that generates more qualified leads for your business. These potential leads are likely to end as customers with strong potential for long-term relationships.  

Best CRM software keeps track of leads at every stage and helps you to determine the potential leads and their source. CRM provides details of the source of leads that are easy for conversion. This helps salespeople to deal with and engage the potential leads first and close deals.

Read more : Lead Stages – a Deep Dive Into What It Is and Why It’s Important

6. Effective Execution of Sales Campaign

Creating awareness of your company products to the prospects is crucial for the growth of the business and it is performed by the marketing executives. CRM tracks the potential prospects who have an interest in your company’s products with a thorough search of your database. This enables you to increase the chance of getting more potential leads..

CRM software helps you to synchronize the marketing efforts with the sales team. Hence the right leads are assigned to the right salesperson for engagement on the basis of demographics, location, and interests. This helps the salespeople to understand the need of prospects effectively and engage them. This in turn helps to close more deals and ensure the success rate of marketing campaigns.

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7. Personalized Communication and Mobility

Cloud CRM software stores all the data in a centralized database. This helps easy accessibility of data anywhere around the clock through any devices like PC, laptop or mobile devices. This helps you to connect your business remotely. Since most of the CRMs are mobile-friendly enable you to connect your database when you are in the field. CRM tools have effective features to streamline your sales process and allow you to continue the next step of the sales process. 

Effective communication is essential to retaining long-term relationships with customers. CRM system with enhanced database management allows you to have personalized communication with your customers. This provides the best customer experience and makes your customers repeat themselves or leads to referrals for your brand products.

8. Analyse and Improve Conversion Rate on CRM Software

CRM tools provide the standard reports that help you to determine the progress of your business.  Using CRM software you can estimate the turnover time and conversion time to close deals. This helps you understand how often you need to run marketing campaigns. This also allows you to determine the strengths and weaknesses of your sales process. Making improvements in the weakness part of your sales process helps you enhance your conversion rate.

CRM software also updates you with the open opportunities and even knows the missed opportunities. This helps you to understand the situations of missed opportunities and help you to act proactively when the situation repeats. CRM tool allows to set up reminders to attend to the leads at the right time and increase the chance of winning deals.

9. Enhanced training Levels 

With the right approach to improve sales performance try including both internal and external data during sales training. To gain a huge reward your sales training should provide your sales team with the complete information they require to deliver the results you expect which includes information on customers, prospecting, selling, and further data related to purchase.

10. Optimized tools  

Favorable outcomes can be achieved with the help of the tools and resources that your sales team will require to catch up with the demands and expectations you’ve placed on them. A CRM software system allows you to interact with the customers, lead capturing, and helps gain prospecting tools , qualify and disqualify any lead along with analyzing prompt customers buying behavior which will help optimize complete sales operation.

11. Consistency in process  

Pivotal steps are required to form a systematic and repeatable process by which you can optimize performance. One of the repeatable tasks is to make a checklist of questions of customer interactions by sales reps,  follow ups, qualified candidates and further deals closed per day.


CRM system is the best tool that helps to keep your business well organized, streamlines your sales process, and analyzes your progress towards your goal and achievements. It helps to track your business in and around and retain your customers for the long run. With enhanced security of your customer data in one place, automation that reduces the data entry and repetitive task helps you to spend more time on sales conversion and close more deals.

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